Community stalls
Community Stalls
Applications open 18 November 2024 for local clubs, committees, school groups and friends to participate in the Festival by hosting a community stall or information display. The closing date for submissions is 23 February 2025.
We encourage groups to consider ways to engage the community at their stall, and to best promote their group.
Each application is subject to review by the Warrandyte Festival Committee. Stalls numbers are once again strictly limited due to tree protection measures at Stiggants Reserve.
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Expression of interest opens: 18 November 2024
Expression of interest closes: 23 February 2025
Applicants advised: 1 March 2025
Site payment due (non-community groups): 15 March 2025
Event: Friday 28 March 2025 from 5.00pm – 9.00pm and
Saturday 29 March 2025 from 8.30am – 10.00pm -
Stall trading hours
Community Stalls are required to be open as follows:
-Friday - not required on site
-Saturday from 9:00am – 5.00pmBump in and bump out
Bump in Saturday between 6.30am - 8.30am
Vehicles must not move on the reserve between 8.30am and 5.15pm.
Bump out Saturday between 5.15pm - 6.00pm
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Lower Reserve
Stiggants Reserve, Corner of Stiggant and Yarra Streets, Warrandyte
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Community groups and schools
No Charge
Non-community groups
$250
Non-community groups will be provided with payment instructions after completing the Expression of Interest Form.
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-Stall areas are approximately 4 x 4 meters.
-Request for larger sites need to be indicated on the application form. They will be allocated only if there is enough space.
-Provision of all equipment is the stallholder’s responsibility, including cover matting, power cords, tents/marquees, safety cover matting for electrical cords etc.
-Please supply your own 30 metre (minimum) heavy duty tagged power cords.
-All tent pegs are to be covered and all equipment secured for windy conditions.
-Tables, chairs and market umbrellas will be provided by the Festival Committee for patrons use only.
-The Festival Committee provides no security. All tents and equipment are the stallholder’s responsibility for the duration of the Festival weekend. For security reasons, it may be advisable for you to remove equipment from your site overnight.
-All tent pegs are to be covered and all equipment to be secured for weather (including windy) conditions.
-Stallholders are not permitted to play their own music (as we have live bands performing throughout the weekend).
-Due to the topography of Warrandyte, stallholders are advised that no site will be perfectly level. Please allow for this.
-Please plan for hot and cold weather (including rain) and protect your stall accordingly.
-Please limit commercial advertising on tents and/or as part of the stall set up.
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If you are selling food, you must visit foodtrader.vic.gov.au to:
(1) Apply for registration or notification
(2) Once a Registration or Notification is granted by council you will be able to download your Registration/Notification certificate
(3) Apply for Statements of Trade for the Warrandyte Festival
Statements of Trade can only be applied for once your Registration or Notification has been granted and you are registered or notified under the Food Act. You will not be able to apply to trade before this, including while your application for Registration or Notification is pending.
You should apply for a Statement of Trade each time you want to trade at a new event or on dates you have not previously applied for.
Please email your Statements of Trade to community@warrandytefestival.org once received.
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-Power is available but rationing will apply.
-Please advise in your application form the amount of amps and number of outlets you are requesting so we can organise our power supply.
-Stallholders must not use private generators unless prior arrangements have been made with us (silent ones are preferred).
-Anyone using more than one lead-in cable and/or using a caravan or road trailer is classed as “Very Heavy Use” 25 Amps.
-A Warrandyte Festival Committee member will check power usage on-site at the Festival.
-It is the stallholder’s responsibility to have their power cords tagged.
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The Warrandyte Festival Committee continues to work towards a waste-free event.
Stallholders and participants are required to provide services and materials in line with the Warrandyte Festival Committee’s waste management and recycling guidelines.
Compliance to the following guidelines is essential:
-Any packaging must be recyclable e.g. bio-degradable products, paper, aluminium and steel cans rather than hard plastic/plastic wrap and polystyrene.
-Avoid unnecessary packaging and/or promotional materials.
-Under no circumstances is polystyrene or glass to be used.
-Any boxes/cartons/and any large paper containers that you bring to the Festival are not to be put into the small recycle bins.
-The Festival provides a large trailer container for these items. The trailer is located at the lower river reserve car park near the permanent brick toilet block.
-If you have rotating or voluntary staff, please place readable information about being waste wise where they can see it before their shift.
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On days of total fire ban it is your responsibility to acquire a permit from the CFA headquarters if you are to use an open flame or fuel. The CFA will advise you on what can or can’t be used.
In case of extreme weather or fire conditions and on advice from the CFA and Police, the Warrandyte Festival Committee reserves the right to cancel or postpone the Festival.
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Please note that one parking permit will be issued per stall.
A specific stallholder parking area will be available to parking permit holders only on a first in, first-served basis.
Permits will be available once successful applicants have paid their site fees and submitted all required documentation.
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You are required to:
-Read and abide by the Warrandyte Festival Risk Management Guidelines
-Provide your own Public Liability Insurance. Copies of your Public Liability Insurance documents must be provided when you apply online or be emailed before closing date. It is your responsibility to ensure that your coverage is appropriate and adequate
Please note:
-All commercial businesses must have their own cover as the Warrandyte Festival’s insurer cannot provide cover to businesses
-If you are not a commercial business and do not have Public Liability Insurance, the Festival Committee may be able to provide it for you at an additional cost of approx $15 per stall per day **conditions apply**. Please contact us at community@warrandytefestival.org to discuss.
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Please email our Stall Coordinators at community@warrandytefestival.org with any enquiries.
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Registration opens 18 November 2024 by invitation only.
If you have not been invited, but would like to be considered, please email community@warrandytefestival.org