Static Stalls ‘cheat sheet’ 2023

The Warrandyte Festival is a no-smoking event across the entire Reserve, all weekend.

Dates and times

The Warrandyte Festival will be held as follows:

  • Friday  (5.00pm-midnight)
  • Saturday  (approx 9.00am–10.00pm)
  • Sunday (approx 9.00am–6.00pm)

Static Stall trading hours

Static Stalls are required to be open as follows:

  • Saturday  from 9:00am – 5.00pm
  • Sunday from 9:00am – 5.00pm

Location

Lower Reserve, Stiggants Reserve, Corner of Stiggant and Yarra Streets, Warrandyte (Melways Reference: 23 D12)

Set up and pack up (bump in/bump out)

Lower Riverbank

Saturday

  • Setup: Gates open at 7.00am and cars must have parked in the permit car park or exited the Reserve by 9.00am.
  • Pack up:  Gates open at 5.00pm and cars must have exited the Reserve by 6.00pm

Sunday

  • Setup: Gates open at 7.00am and cars must have parked in the permit car park or exited the Reserve by 9.00am.
  • Pack up:  Gates open at 5.00pm and cars must have exited the Reserve by 6.00pm

By prior arrangement with Statics coordinators, stalls may be set up after 2.00pm on Friday.

  • Vehicles will not be permitted to move on the Reserve when the gates are closed.
  • As people are still enjoying Festival activities during pack up on the Saturday and Sunday, please exercise great care when driving vehicles through the Reserve.
  • All stalls and vehicles must be packed up and removed from the Reserve by 5.00pm on the Sunday.

Traffic Management map

  • Warrandyte Festival Traffic Management Map

Parking

Please note that one parking permit is available per stall. The Static stall parking area (accessed via lower Police Street) will be available to parking permit holders only on a first in, first-served basis.

Permits are available to download via TryBooking. You must print a copy of your permit and display it on your dashboard at all times whilst in the permit parking area.

Guidelines for participation

Please read the Guidelines for Participation

Stalls

  • Stall areas are approximately 4 x 4 meters.
  • Provision of all equipment is the stallholder’s responsibility, including cover matting, power cords, tents/marquees, safety cover matting for electrical cords etc.
  • Please supply your own 30 metre (minimum) heavy duty tested and tagged power cords.
  • All tent pegs are to be covered and all equipment secured for windy conditions.
  • Tables, chairs and market umbrellas will be provided by the Festival Committee for patrons use only.
  • The Festival Committee provides no security. All tents and equipment are the stallholder’s responsibility for the duration of the Festival weekend. For security reasons, it may be advisable for you to remove equipment from your site overnight.
  • All tent pegs are to be covered and all equipment to be secured for weather (including windy) conditions.
  • Stallholders are not permitted to play their own music (as we have live bands performing throughout the weekend).
  • Due to the topography of Warrandyte, stallholders are advised that no site will be perfectly level. Please allow for this.
  • Please plan for hot and cold weather (including rain) and protect your stall accordingly.
  • Please limit commercial advertising on tents and/or as part of the stall set up.

Working towards a waste free event

The Warrandyte Festival Committee continues to work towards a waste free event. Stallholders and participants are required to provide services and materials in line with the Warrandyte Festival Committee’s waste management and recycling guidelines.

Compliance to the following guidelines is essential:

  • Any packaging must be recyclable e.g. bio-degradable products, paper, aluminium and steel cans rather than hard plastic/plastic wrap and polystyrene.
  • Avoid unnecessary packaging and/or promotional materials.
  • Under no circumstances is polystyrene or glass to be used.
  • Any boxes/cartons/and any large paper containers that you bring to the Festival are not to be put into the small recycle bins. The Festival provides a large trailer container for these items. The trailer is located at the lower river reserve car park near the permanent brick toilet block.

If you have rotating or voluntary staff, please place readable information about being waste wise where they can see it before their shift.

Fire safety

On days of total fire ban it is your responsibility to acquire a permit from the CFA headquarters if you are to use an open flame or fuel. The CFA will advise you on what can or can’t be used.

In case of extreme weather or fire conditions and on advice from the CFA and Police, the Warrandyte Festival Committee reserves the right to cancel or postpone the Festival.

Power

  • Power is available but rationing will apply.
  • Stallholders must not use private generators unless prior arrangements have been made with us (silent ones are preferred).
  • Anyone using more than one lead-in cable and/or using a caravan or road trailer is classed as “Very Heavy Use” 25 Amps.
  • A Warrandyte Festival Committee member will check power usage on site at the Festival.
  • It is the stallholder’s responsibility to have their power cords tested and tagged.

Cancellation Policy

In case of extreme weather or fire conditions and on advice from the CFA and Police, the Warrandyte Festival Committee reserves the right to cancel or postpone the Festival.

Please note: Extreme and code red fire danger days will trigger an automatic cancellation/postponement. Very High and Severe days will only be cancelled/postponed on advice from the CFA.

As soon as practical, Festival organisers will email you and post messages on Facebook and our website if the event is cancelled or postponed.

What are the Warrandyte Festival Committee’s refund policies for stallholders?

  • In the event the entire Festival is cancelled, a 50% refund will be issued for fees paid to date.
  • In the event the entire Festival is rescheduled/postponed, stallholders will be offered a guaranteed place at the rescheduled event. A 50% refund will be offered if unable to attend.

What are the Warrandyte Festival Committee’s refund policies for paid performers?

  • In the event the entire Festival is cancelled more than four hours prior to the time of performance, performers will be paid 50% of the agreed fee.
  • In the event the entire Festival is cancelled within four hours of performance time, performers will be paid 100% of the agreed fee.
  • In the event the entire Festival is rescheduled/postponed, performers will be offered a guaranteed place at the rescheduled event. A payment of 50% will be offered if unable to attend.

Contact

Please email our Static Stall Coordinator, Peter, at statics @ warrandytefestival.org with any enquiries.

This page will be updated if/when new resources become available. Last updated March 2019