Art and Craft Market ‘cheat sheet’ 2022

This page is only for people who have a confirmed Art and Craft Market stall at the Warrandyte Festival. 

The Festival will be held from 20-22 March 2020

The Warrandyte Festival is a no-smoking event across the entire Reserve, all weekend.

Dates and times

The Warrandyte Festival will be held as follows:

  • Friday 20 March (approx 6.00pm-midnight)
  • Saturday 21 March (approx 9.00am–10.00pm) and
  • Sunday 22 March  (approx 9.00am–8.30pm)

Art and Craft Market trading hours

Art and Craft Market stalls will trade either or both days as follows:

  • Saturday from 9.00am – 4.00pm
  • Sunday from 9.30am – 4.30pm

Location

Upper Reserve, Stiggants Reserve, Corner of Stiggant and Yarra Streets, Warrandyte (Melways Reference: 23 D12)

Set up and pack up (bump in/bump out)

– Upper Reserve Morning – UPPER LEVEL Afternoon – UPPER LEVEL Evening – UPPER LEVEL
Saturday Gates open at 7.00am and cars must have parked in the permit car park or exited the Reserve by 9.00am Gates open at 4.00pm and cars must have exited the Reserve by 5.00pm Gates open at 10.15pm and cars must have exited the Reserve by 10.45pm
Sunday Gates open at 7.00am and cars must have parked in the permit car park or exited the Reserve by 9.30am Gates open at 4.30pm and cars must have exited the Reserve by 5.30pm Gates open at 8.45pm and cars must have exited the Reserve by 9.15pm


Vehicles will not be permitted to move on the Reserve when the gates are closed.

  • As people are still enjoying Festival activities during pack up on the Saturday and Sunday, please exercise great care when driving vehicles through the Reserve.

Traffic Management map

  • Warrandyte Festival Traffic Management Map available shortly

Parking

Please note that one parking permit is available per stall. The Art and Craft Market parking area (accessed via Stiggants Reserve) will be available to parking permit holders only on a first-in, first-served basis.

Car Permits are available to download via TryBooking – 2020

Food safety requirements for temporary and mobile food businesses

Please note that a state-wide registration and notification scheme for temporary and mobile food premises applies under the Food Act 1984.

All stallholders selling food must abide by these regulations.

If this applies to you, it is your responsibility to complete the process, including lodging a Statement of Trade.

Full details, forms, templates and links can be found via the Manningham City Council website.

Guidelines for participation

Please read the Guidelines for Participation

Type of products that can be sold at the Warrandyte Festival

Stall holders are invited to sell goods made by you, in your home or studio.

Applications will not be accepted if goods are mass-produced, manufactured or made overseas. To clarify whether your goods will be accepted, you are welcome to email market @ warrandytefestival.org and include a description and photo of your products.

Stalls

  • Stall areas are approximately 3 x 3 meters.
  • Provision of all equipment is the stallholder’s responsibility, including cover matting, tents/marquees, safety cover matting etc.
  • The Festival Committee provides no security. All tents and equipment are the stallholder’s responsibility for the duration of the Festival weekend. For security reasons, it may be advisable for you to remove products and/or equipment from your site overnight.
  • All tent pegs are to be covered and all equipment to be secured for weather (including windy) conditions.
  • Stallholders are not permitted to play their own music (as we have live bands performing throughout the weekend).
  • Due to the topography of Warrandyte, stallholders are advised that all Art and Craft Market sites will be located on a hill. Please plan and allow for this.
  • Please plan for hot and cold weather (including rain) and protect your products accordingly.
  • Please limit commercial advertising on tents and/or as part of the stall set up.

Working towards a waste-free event

The Warrandyte Festival Committee continues to work towards a waste-free event. Stallholders and participants are required to provide services and materials in line with the Warrandyte Festival Committee’s waste management and recycling guidelines.

Compliance to the following guidelines is essential:

  • All packaging must be recyclable e.g. bio-degradable products, paper, aluminium and steel cans rather than hard plastic/plastic wrap and polystyrene.
  • Avoid unnecessary packaging.
  • Under no circumstances is polystyrene or glass to be used.
  • Stallholders are responsible for their own waste disposal and the Festival waste containers/bins can not be utilised for this purpose. Stallholders are to take their rubbish home with them each day. This includes removal of boxes/cartons/and any large paper containers that you bring to the Festival. Bins are provided for the Festival goers only.

If you have rotating or voluntary staff, please place readable information about being waste wise where they can see it before their shift.

Fire safety

On days of total fire ban it is your responsibility to acquire a permit from the CFA headquarters if you are to use an open flame or fuel. The CFA will advise you on what can or can’t be used.

In case of extreme weather or fire conditions and on advice from the CFA and Police, the Warrandyte Festival Committee reserves the right to cancel or postpone the Festival without prior notice.

Cancellation Policy

In case of extreme weather or fire conditions and on advice from the CFA and Police, the Warrandyte Festival Committee reserves the right to cancel or postpone the Festival.

Please note: Extreme and code red fire danger days will trigger an automatic cancellation/postponement. Very High and Severe days will only be cancelled/postponed on advice from the CFA.

As soon as practical, Festival organisers will email you and post messages on Facebook and our website if the event is cancelled or postponed.

What are the Warrandyte Festival Committee’s refund policies for stallholders?

  • In the event the entire Festival is cancelled, a 50% refund will be issued for fees paid to date.
  • In the event the entire Festival is rescheduled/postponed, stallholders will be offered a guaranteed place at the rescheduled event. A 50% refund will be offered if unable to attend.

What are the Warrandyte Festival Committee’s refund policies for paid performers?

  • In the event the entire Festival is cancelled more than four hours prior to the time of performance, performers will be paid 50% of the agreed fee.
  • In the event the entire Festival is cancelled within four hours of performance time, performers will be paid 100% of the agreed fee.
  • In the event the entire Festival is rescheduled/postponed, performers will be offered a guaranteed place at the rescheduled event. A payment of 50% will be offered if unable to attend.

(Cancellation policy updated 05/03/16)

Code of Conduct

Stall Holders agree to abide by the Warrandyte Festival Code of Conduct

Contact

Please email our Art and Craft Market Coordinator, Jeanette, at market @ warrandytefestival.org with any enquiries.

This page will be updated if/when new resources become available. Last updated 8 Nov 2019