Event Manager x 1

Safety Officer / CovidSafe Marshall x 1

COVIDSafe Coordinator and Assistant x 2

Security x 5

Production and Stage Crew x 5

First Aid responders x 4

Performers x 120

Food Vendors x 70

Sponsors x 20

Cleaning and Waste Management, on site logistics x 12

Festival Committee Members + additional Volunteers x 60

Event Manager – Overseeing the event and ensure all planning processes are in place.

Chief Warden – Responsible for Administering the warden system, the Safety Management Plan, Ensure that there is a system in place to record all staff and contractors on site and to ensure that a debriefing is conducted following an emergency and after the event

Deputy Chief Warden – Responsible for assisting the Chief Warden in the general administration of the Emergency Control Organisation and to assume all relevant responsibilities whenever the Chief Warden is absent.

Area Wardens – Responsible for staff, contractors and vendors within their area of responsibility

Safety Officer – Resonsible for identify Hazards and Risks and ensure all controls are implemented as per the Risk Management Plan.

COVIDSafe Marshal –  Is responsible for monitoring the event’s compliance with it’s COVIDSafe Plan and additional industry-specific obligations

·       Permit parking areas on site and at Mrs Haarburger’s Paddock for stallholders Workers and Performers.

·       Patrons will be encouraged to register their attendance via the Vic Gov QR Code

·  Event Management engaged to prepare COVIDSafe plan and ensure that controls are in place as per the approved plan

Warrandyte Festival committtee

· Event Staff, Volunteer and Contractor Information Kits prepared and disseminated to all suppliers, vendors, staff and performers.

Suppliers and Contractors

·  Completion of pre and hourly event checklists. (based on the COVIDSafe controls I.e. monitoring  queuing, cleaning)

·  Event attendees will be encouraged to register their attendance via the Victorian Government QR Code.

Event Staff

Workers, performers and vendors

Event Patrons

Cleaning Contractors

· Any health concerns to be reported to the relevant Government Agency

First Aid

·  Reporting procedure in place to Ensure all incident reports and health concerns are submitted to the appropriate authority.

Stakeholders as required

Communications Plan – Key Health Messages

(Via Webste and Social Media)

  Follow displayed instructions

· Maintain physical distancing at all times

· Practice good hygiene

· Follow any instructions by event staff in relation to COVIDSafe practices

If you become unwell, during the event please locate security, event staff or first aid for assistance. First Aid will be located near Stiggant Street at the Upper Reserve on Saturday, and near the Stiggant Street Car Park entry on Friday evening.

We encourage attendees to be prepared for inclement weather. The event does not provide shelter from the elements.

Physical distancing is the responsibility of each attendee.

Please ensure that you carry a face mask with you at all times. (Message around face masks will reflect current Government Direction at the time)

We encourage attendees to purchase food and beverages via contactless payment methods. All attendees must QR Code at food vendors prior to services.

Cancellation Message

Due to changes in Government Direction around restrictions for public events, the Warrandyte Festival has been cancelled.

Patrons

Workers, Performers and Vendors

Victorian Government

Police

·  Site layout has been redesigned to allow more open space around food vendors and amenities (areas that have traditionally experienced conjestion)

Patrons

·  Victoria Police are  on site at the event and any continued non-compliance will be referred to Victoria Police

Security

Victoria Police

· COVID Response Plan and COVID Response and First Aid Plan will include isolation procedure for attendees who develop symptoms

·  Check in via the Vic Government QR Code before entering the event site,

·  All workers including including volunteers and volunteers 12 years and 2 months and over must be fully vaccinated

·  Follow social distancing practices,

·  Limit the spread of germs, including by not touching your face, sneezing into your elbow,

·  Frequently wash your hands and don’t touch your eyes, nose and face,

·  Wear a mask (as required),

·  Regularly clean personal property (such as sunglasses, mobile phones and iPads) with disinfectant, such as disinfectant wipes,

·  Posters displaying QR Codes will be placed at key entry points

First Aid

Worksers, Vendors and Patrons

Security and Cleaning

First Aid

First Aid Providers to follow COVID Action Plan prepared by Colmed Group, as follows:

Refer to COVID-10 Action Plan Version 1 (13/1/2021) as prepared by Colmed Medics

Refer to Health Incident Action Plan COVID-19 HIAP: COVID – 19 (Document COL 0780/1) Version 1 (23/06/2020) as prepared by Colmed Medics

Refer to Simplified Instruction for COVID-19 PPE Levels (Document COL 0275 / 3)

Refer to CPG: COVID-19 (Document 0733 / 4) Assessment and Management of COVID-19

COLMED Group First Aid

First Aid

Ambulance Victoria

First Aid

Ambulance Victoria

First Aid provider, Colmed Group, to provide on site medic consult (if required) to suspected coronavirus (COVID-19) cases, shall record details of suspected case and the person will need to leave for a personal Rapid Antigen Test, then will need to follow all applicable Victorian State Guidelines

First Aid

Ambulance Victoria

Security / Cleaning

First Aid

First Aid

·  A warden system for the event phase will be implemented in line with the plan. Any emergency that has an impact on Council will be reported to the after-hours telephone directory to alert the MERO.

·  The event management centre will be in operation for the duration of the event.

·  Emergency Services including Police, SES and First Aid are involved in the pre event planning phase.

Stakeholders, Police, First Aid , SES, Ambulance Victoria)

·  Refer to Event Safety Management Plan, Emergency Management Plan and site map for details of the Emergency Access Points and Emergency Management.

Stakeholders, Police, First Aid , SES, Ambulance Victoria)

·  The event management centre will be in operation for the duration of the event.

Stakeholders, Police, First Aid , SES, Ambulance Victoria)

Stakeholders, Police, First Aid , SES, Ambulance Victoria)

·  Limited shelter options across the event site – communiations advising patrons to ensure that they are prepared for inclement weather

·  COVID Safe messaging a consideration at all times – considerations during any evacuations

Emergency Services

Cleaning and Waste Management Contractors

Cleaning and Waste Management Contractor

Contractors

Cleaning Contractor

·  Additional cleaning of visibly soiled surfaces will occur as required. Event Wardens to advise cleaners will be available via two way communication.

Cleaning Contractor

·  Continuous waste collection

Cleaning Contractor

Cleaning Contractor

Cleaning Contractor

Workers, contractors and volunteers

Workers, contractors and volunteers

Workers, contractors and volunteers

Workers

o   Staff training

o   Staff practices (cleaning hygiene)

o   Staff PPE

Ensure all workers are appropriately trained to prepare and serve food and beverages in compliance with COVIDSafe directions. https://www2.health.vic.gov.au/public-health/food-safety and the Restricted Activity Directions

Vendors

Vendors

Vendors

All workers will be provided with pre event information about the appropriate use of personal protective equipment and general safety for the event.

Cleaning Contractors

· COVIDSafe Marshals will monitor cleaning to ensure compliance with cleaning schedules.

Cleaning Contractors

·  All workers will be provided with pre event information about the appropriate use of personal protective equipment and general safety for the event.

Security Contractors

·  A security plan with address areas security can monitor crowd movements and density (including static security points and mobile patrols)

·  Security to have processes in place adequately deal with and undertake security services

·  Security will have personal protective equipment when engaging with attendees exhibiting possible coronavirus (COVID-19) symptoms

·  ECC (Emergency Control Centre at The Information Van) shall be in operation during the event. All security requests will come through the ECC from COVIDSafe Marshalls and Event Staff and be directed to Security contractors in order of priroty.

·  Security will also take on role as COVIDSafe Marshalls.

·  COVIDSafe Coordinator will monitor security performance to ensure compliance with their Security Plans.

Security Contractors

Volunteers

Volunteers

Volunteers

Volunteers

·     Schedule will be designed to minimise multiple suppliers on site (where practicable)

·     The bump in and out phase will be coordinated and managed by a site supervisor who will also act as a COVIDSafe Marshal.

·     Non-essential visits to the event site will not occur – Only approved Contractors will be visiting the event site for bump in and out. Food Vendors will bump in on the event day.

·     All contractors will be required to have a COVIDSafe Plan.

·     All workers are required to undergo the required site induction which includes COVID Safe related information and instructions

·     Contractors will be required to uendertake the worker screening prior to attending the site which will include completion of the Staff Health questionnaire, registration of attendance via the Victorian Government QR Code.

·     Contractors including delivery staff to provide details for event organiser to record, and must remain in vehicles and use contactless methods such as mobile phones to communicate with your event workers wherever possible.

Workers

·     Instructions will be provided to all maintenance staff responsible for call out work

Workers

Workers

Workers

·  Activity providers to all have COVIDsafe Plans

Performers and Activity Providers

·  All workers to wear PPE as required

·  All workers inckuding performers and activity providers to check in via the Victorian Government QR Code and provide vaccination status.

Performers and Activty Providers

· Adequate parking available surrounding the event site which distributes the flow of patrons across multiple access points which will reduce conjestion acrss the site

Parking Management

Parking Management

o   Staff training procedures and records

o   PPE Requirements for the task (dependent upon CHO Directions in force)

o   Cleaning and hygiene procedures

o   Relevant street trading permits required

·  Any food and beverage service will align with the Victorian Government’s coronavirus (COVID-19) hospitality guidance and the Restricted Activity Directions.

· Food Vendors will be asked to close self-serve and condiment stations.

· Food Vendors to provide contactless cash methods

· Food Vendors will be encouraged to establish different areas for ordering and collection, and where practical, separate entry and exit paths.

Food Vendors

Food Vendors

· Food Area in each zone

Food Vendors

Food Vendors

Production

Production

·  Performers to maintain physical distancing while backstage (e.g. in the green room, dressing room).

·  Where practicable technical equipment will be allocated to individuals (e.g. headsets, radio mics) to minimise sharing.

·  Equipment will be cleaned and sanitised after use.

·  Ensure Audio Company has COVIDSafe plan in place for working with performers and equipment

·  Performers will be to apply and remove their own radio mic, after instruction by sound department. Where assistance is required, audio assistants should sanitise their hands between assisting performers and wear appropriate PPE (i.e. surgical face mask, masks made in accordance with published health guidelines).

·  Performers involved in solo singing or playing woodwind instruments as part of an instrumental group should maintain a physical distance of at least 3 metres from each other, and these performers should avoid pointing the air flow from their instruments towards others, or directly facing others while singing. A distance of at least 3 metres from the performers should be maintained for any persons in the vicinity of these performers (e.g. conductor, audience, other performers) 

·  Where possible All other performers should maintain a physical distance of at least 1.5 meters from each other, and always perform good hand hygiene, as well as good hygiene in relation to their instruments. This should include when taking breaks from playing and performing 

Performers

Production Contractor

Performers

Marshalls

Performers

Marshalls